Data entry automation – Analysis study
Data entry automation is the requirement and the need for today. In many many offices and workplaces, you would find countless papers and/or people who have to get information form one source, manipulate it and copy it to another. Aitomation was appointed to automate the task of one such office place and here are our findings:
Almost all employees spend 1 -3 hours daily for some redundant and repetitive work such as looking up data and copy pasting it. Few employees were specially hired to make sure that the data is correct and that they had to manually copy paste data from various soruces or look up from paper documents. There was no proper way of handling errors. All of this was time consuming, frustrating for employees and with so many errors it was very inefficient.
The process was simple but due to human inefficiency and human errors, it was very slow.
1 – Read from source (either paper or computer)
2 – Manipulate data (from spreadsheet formulas to various other software)
3 – Use the new data to input into appropriate place
4 – Verify the data
5 – If problem exists, the process cannot be properly tracked.
To streamline the process in a way that all human resource is used to optimize the process rather than slow it. Make sure there are checks at various steps to make sure there are no errors. To automate all of the tasks at hand from manual to data entry automation.
We wrote this article knowing that most people still dont know nor realize the power of automation especially in their day to day business life`s and our stuck in doing meaningless and redundant tasks. Our purpose is to educate and tell people that they can do so much more with their life`s once they understand the power of automation.
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